Agenda for October meeting.

Heanton Punchardon Parish Council

 

Parish Council Meeting, Tuesday 19 October 2021 at 19.00

The Royal British Legion Hall, Wrafton

 

            Councillors: Mrs J Elliott, S Crowther, M France, D Holt, J Turner,

                                A Braunton, A Essex, S French, L Gilkes, G Norman

                               are summoned to attend.

                    AGENDA             

             Apologies.  Disclosable Interests.  Notification of Chairman’s Discretion.

  1.   Minutes of the Parish Council Meeting 21 September 2021              
  1.   Police Report
  1.   Reports from County and District Councillors
  1.   Correspondence received to date, including traffic speeds
  2.   Finance Matters a) Payment of Invoices b) Statement of Accounts at 19 October 2021             
  1. Planning Matters, including applications received to date:                     

               74052 – Listed building application for provision of a steel restraint frame to the roof frame within the tower at Braunton Inn Road, Chivenor Cross to Braunton Road Chivenor . 

  1. Velator Nature Reserve S106 Project: Cllr D Holt
  1.   Neighbourhood Plan: Cllr S Crowther
  1.   Community Field, Wrafton: Cllr J Turner
  1. Litter, footpaths and High-vis jackets: Cllr Norman
  1. Emergency Fire Service Response: Cllr Norman
  1. Parish Paths Partnership (P3): Clerk to the Council
  1. Chairman’s Discretion

 

                                                                               M J Measures MInstAM,MMS

                                                                                      Clerk to the Council

                                                                                                        14 October 2021

July meeting minutes

HEANTON PUNCHARDON PARISH COUNCIL

MINUTES of the Parish Council Meeting 20 July 2021 – The Royal British Legion Hall Wrafton

Present: Cllrs. Mrs J Elliott, S Crowther, D Holt, J Turner, M France, A Braunton, A Essex, S French, L Gilkes, G Norman

Cllr Mrs A Davis and Cllr Pru Maskell attended via Microsoft Teams.

Apologies: Maj. Mark Woosey

 In Attendance: M J Measures (Clerk to the Council).

Discloseable  Interests: New Councillors returned their completed Register of

Interests forms.

Chairman’s Discretion: Signage; Youth Forum

  1. Minutes of the Parish Council Meeting 15 June 2021

These were agreed and signed as a true record 

  1. Police Report:

Copy of the monthly Report has been sent to Members.

  1. Reports from County and District Councillors.

Cllr Pru Maskell said County Highways has agreed to do a traffic survey at Wrafton with a view to a potential crossing. Climate Change: the first weekend meeting of the Devon Citizens Assembly was held as part of the Devon Carbon Plan process. Devon Climate Change Event – Back to the Future meeting held last Thursday. A copy of her report was sent to Councillors and is attached to the Minutes.

Cllr Mrs Davis said the planning application is now on the NDC website for the Seven Brethren housing development. She confirmed her support for the £1000

grant from her Councillor fund. The Clerk will action with NDC.

  1. Correspondence.

Copies sent to Councillors unclude: unauthorised advertising on the highway; peninsular transport – shaping the future; UNESCO Bioshere Partnership.

  1. Finance Matters.

Invoices agreed for payment for July: BeCleanSolar £26.50 (July); C F Wallis £120.00 (July)); North Devon Council £595.39 (June/July).

Invoices agreed for August: BeCleanSolar £26.50 (Aug): C F Wallis £120.00 (Aug); Information Commissioners Office £40.00 (annual fee)

The Clerk reported that the balance at 15 June is £3916.51 (this includes the £826 grant from DCC for Chivenor Notice board). 

  1. Planning Matters

73590 – Lea House Chivenor. Extension to and conversion of one dwelling with annexe to for two dwellings.                                                                   Recommend : Approval

73452 – Braunton School and Community College. Replacement of existing 3m high fence with 4.5m high fencing surrounding artificial grass pitch.Recommend : Approval 

  1. Velator Nature Reserve S106 Project Brief.

Cllr Holt said there is no further report and asked about the progress of obtainng the S106 funds. There was some confusion concerning where the S106 funds were coming from and the Clerk said he will Contact NDC.

  1. Neighbourhood Plan.

Cllr Crowther reported that £7495.00 grant funding has been approved. The draft Policy HP/PREVCO as amended was agreed (copy attached to the Minutes).

He said the Parish Neighbourhood Plan must be in conformity with the current ND Local Plan and that we should fast-track our Neighbourhood Plan to include some additional tactical safeguards. It was agreed that Cllr Crowther continue to discuss these matters with the Consultant. (A copy of the full report is attached to the Minutes). 

  1. Community Field Wrafton

Cllr Turner reported that he is waiting for a reply from Perrigo to confirm the agreement to allow the placing of two picnic tables on their field at Wrafton. Cllr Andrea Davis confirmed her agreement to fund the cost  from her District Council budget. Cllr Pru Maskell offered support with additional funding, which was gratefully received. The Clerk will contact NDC.

  1. Chairman’s Discretion.

Cllr Gilkes commented that there are many “signs” in the Wrafton area which need cleaning. It is unsure if they are North Devon Council or North Devon Homes signs.

A copy of a letter from Live Well in Braunton concerning the Youth Forum was sent to all Councillors and Cllr Holt asked Members to consider the questions asked and to inform him so that he may consolidate replies and report back to Council.

                                                                      The meeting closed at 19.45

 

 

 

            Chairman…………………………………………………………..   Date………………………..

 

 

 

September meeting agenda

Heanton Punchardon Parish Council

 

Parish Council Meeting, Tuesday 21 September 2021 at 19.00

The Royal British Legion Hall, Wrafton

 

            Councillors: Mrs J Elliott, S Crowther, M France, D Holt, J Turner,

                                A Braunton, A Essex, S French, L Gilkes, G Norman

                               are summoned to attend.

       

             AGENDA             

 

             Apologies.  Disclosable Interests.  Notification of Chairman’s Discretion.

 

  1.   Minutes of the Parish Council Meeting 20 July 2021

              

  1.   Police Report

 

  1.   Reports from County and District Councillors

 

  1.   Correspondence received to date (includes Housing Crisis)

 

  1.   Finance Matters
  2. a) Payment of Invoices
  3. b) Statement of Accounts at 30 September/ 1 October 2021

             

                

  1. Planning Matters, including applications received to date:                     

               (None received)        

 

  1. Velator Nature Reserve S106 Project: Cllr D Holt

 

  1.   Neighbourhood Plan: Cllr S Crowther

 

  1.   Picnic Tables, Wrafton: Cllr J Turner

 

  1. Youth Forum. Cllr D Holt

 

  1. Emergency Fire Service Response: Cllr Norman

 

  1. Skateboard Park: Cllr Turner

 

  1. Chairman’s Discretion

 

                                                                               M J Measures MInstAM,MMS

                                                                                      Clerk to the Council

                                                                                                        15 September2021

 

Minutes for meeting 15th June

HEANTON PUNCHARDON PARISH COUNCIL

MINUTES of the Parish Council Meeting 15 June 2021

The Royal British Legion Hall Wrafton

 

Ashley Braunton, Allan Essex, Simon French, Lance Gilkes, Graham Norman signed their Declaration of Acceptance of Office as Councillor for Heanton Punchardon Parish Council The Chairman welcomed the new Councillors and also Cllr Pru Maskell, new Devon County Councillor.

Present: Cllrs. Mrs J Elliott, S Crowther, D Holt, J Turner, M France, A Braunton, A Essex, S French, L Gilkes, G Norman

Apologies: Cllr Mrs Davis. Maj. Mark Woosey

 In Attendance: Cllr Pru Maskell.  M J Measures (Clerk to the Council).

Discloseable  Interests: The Clerk explained the significance.

Chairman’s Discretion: Fly-posting

  1.     Minutes of the Annual General Meeting 18 May 2021

     These were both agreed and signed as a true record 

  1. Police Report:

Copy of the monthly Report has been sent to Members.

  1. Reports from County and District Councillors.

Cllr Pru Maskell highlighted the need for a pedestrian crossing on the A361 at Wrafton. Copies of her report were given to Members and a copy placed with the Minutes. 

  1. Correspondence.

Copies have been sent to all Councillors

Confirmation from North Devon Council concerning the request under the Freedom of Information Act. The response is due no later that 24 June.

  1. Finance Matters.

Invoices agreed for payment: BeCleanSolar £26.50 (June ); C F Wallis £120.00

(June); Admin/Accomm. £65.72 (May/June); GeoXhere Ltd. £63.00 (annual fee).

The Clerk reported that the balance at 15 June is £4804.90 (this includes the £826 grant from DCC for Chivenor Notice board). 

  1. Planning Matters

None received

Cllr Crowther reported that the NDC Planning Committee (which he attended on behalf of the Parish Council) re-considered the Yelland Quay application which was refused by 11 votes to two. In conjunction with the Clerk, Cllr Crowther will write a detailed response to the Planning Inspector regarding the Appeal for application 71660, land at Chivenor Cross. Representations must be with the Inspector by 6 July 2021 

  1. Velator Nature Reserve S106 Project Brief.

In order to inform new Councillors, Cllr Holt gave a brief outline of the current position including the possible cost of approx. £12,250.00 from S106 funds.

  1. Neighbourhood Plan.

Cllr Crowther explained the current position and gave each Member a copy of a

“Briefing to new Councillors on Neighbourhood Plan Project”, “Neighbourhood Plan Survey Results” and “Draft Policy on Prevention of Coalescence”. He stressed the need for the Parish Council to produce a Neighbourhood Plan and asked Members to comment on the information. 

  1. Community Field Wrafton

Cllr Turner reported on the possible use of the field at Wrafton, currently owned by Perrigo, and proposed the purchase of two picnic benches, made from recycled material at a cost of approx £1000.00.  Cllr Andrea Davis has offered to fund this amount from her District Council budget. Cllr Pru Maskell offered support with additional funding, which was gratefully received. Members agreed the proposal and Cllr Turner will contact Perrigo for the necessary written permission to site the two units. The Parish Council will need to provide insurance cover. Cllr Turner will provide the details of the proposed purchase and installation for the Clerk to make the appropriate funding application.

  1. Chairman’s Discretion.

Cllr Gilkes reported more fly-posting in the Parish. The Clerk will contact NDC.

                                                                                    The meeting closed at 20.20

 

 

 

            Chairman…………………………………………………………..   Date………………………..

 

 

 

 

 

Agenda for July Meeting

Heanton Punchardon Parish Council

Parish Council Meeting, Tuesday 20 July 2021 at 19.00

The Royal British Legion Hall, Wrafton

             Councillors: Mrs J Elliott, S Crowther, M France, D Holt, J Turner,

                                  A Braunton, A Essex, S French, L Gilkes, G Norman

                                   are summoned to attend.

                    AGENDA            

              Apologies.  Disclosable Interests.  Notification of Chairman’s Discretion. 

             1.  Minutes of the Parish Council Meeting 15 June 2021                

             2.  Police Report 

             3.  Reports from County and District Councillors 

             4.  Correspondence received to date 

             5.  Finance Matters

                  a) Payment of Invoices

                  b) Statement of Accounts at 20 July 2021            

                             6.  Planning Matters, including applications received to date:                        

                  73590 – Lea House Chivenor. Extension to and conversion of one dwelling with        annexe to form two dwellings.

                  73452 – Braunton School and Community College, Barton Lane.

                   Replacement of existing 3m high fencing with a 4.5m high fencing surrounding           artificial grass pitch. 

            7. Velator Nature Reserve S106 Project: Cllr Holt 

              8. Neighbourhood Briefing Plan Project: Cllr Crowther 

              9. Community Field Wrafton: Cllr Turner 

            10. Chairman’s Discretion 

 

                                                                                             M J Measures MInstAM,MMS

                                                                                                      Clerk to the Council

                                                                                                             15 July 2021

 

Minutes for Meeting May 18th 2021

HEANTON PUNCHARDON PARISH COUNCIL

MINUTES of the Parish Council Meeting 18  May 2021

The Royal British Legion Hall Wrafton

 

The Chairman welcomed Major Mark Woosey to the meeting.

Present: Cllrs. Mrs J Elliott, S Crowther, D Holt, J Turner, M France

Apologies: Cllr Mrs Davis, Cllr Pru Maskell  

In Attendance: Major Mark Woosey.. M J Measures (Clerk to the Council).

Discloseable  Interests: None. 

Chairman’s Discretion: None

  1. Minutes of the Parish Council Meeting 4 May2021

These were agreed and signed as a true record 

  1. Police Report:

Copy of the monthly Report has been sent to Members.

  1. Reports from County and District Councillors.

None received. 

  1. Correspondence.

Copies have been sent to all Councillors 

  1. Finance Matters.

Invoices agreed for payment:BeCleanSolar £53.00 (Apr/May);C F Wallis £120.00

(May); North Devon Council £595.39 (Apr/May); Internal Audit £50.00; Community First Insurance £360.07.

The Accounting Statements were signed by the Chairman.

Internal Auditors Report stated “Overall, I have concluded that the finances appear well managed and that supporting records are appropriate to the type and size of the council”.

The Clerk reported that the balance at 18 May is £5440.19 (this includes the £826 grant from DCC for Chivenor Notice boards) 

  1. Planning Matters

None received

Cllr Crowther reported that the NDC Planning Committee will meet again in two weeks time to re-consider the Yelland Quay application. He will attend on behalf of the Parish Council. There will be a demonstration in Barnstaple this Saturday. 

  1. Velator Nature Reserve S106 Project Brief.

Cllr Holt said there was nothing further to report. He gave a brief outline of the current position to bring Major Woosey up to date. A copy of the Project Brief prepared by Cllr Holt was sent to Councillors (see Minute 923).

  1. Neighbourhood Plan.

Cllr Crowther commented on the current position and gave Major Woosey a copy of the “wish-list” given to Members at the last meeting. 

  1. Co-option of Councillors

The Clerk had sent copies of the five applications to Councillors for them to consider. The Clerk explained that all the applications met with the necessary  criteria. There was no personal information disclosed at the meeting. The five applications were approved. Applicants will be invited to attend the meeting on 15 June to be co-opted to the Parish and to sign their Declarations of Acceptance of Office. The Clerk will notify the applicants

  1. Chairman’s Discretion.

The next meeting is scheduled for 15 June 2021 

                                                                                    The meeting closed at 20.00

 

 

            Chairman…………………………………………………………..   Date………………………..

 

 

 

 

 

 

AGM minutes May 18th 2021

HEANTON PUNCHARDON PARISH COUNCIL

MINUTES of the Annual General Meeting, Tuesday 18 May 2021

The Royal British Legion Hall Wrafton

Present: Cllrs  Mrs J Elliott, S Crowther, M France,  D Holt, J Turner

Apologies: Cllr Mrs Davis, Cllr Pru Maskell

In Attendance:   Major Mark Woosey. M J Measures (Clerk to the Council)

  1. Election of Chairman and Vice-Chairman

Cllr Mrs Elliott was elected Chairman for the year 2021/22

Cllr S Crowther was elected Vice-Chairman for the year 2021/22 

  1. Annual Report of the Chairman 2020/21

Cllr Mrs Elliott thanked Parish Councillors, County Councillor, District Councillor and the Clerk for their contributions and help over the last, difficult year. 

  1. Annual Report of the Clerk to the Council 2020/21

A copy of the Report is attached to the Minutes. 

  1. Standing Orders and Council Code of Conduct

These were confirmed for the year 2021/22.

The Clerk said the Standing Orders were written some time ago and may need up-dating. He will investigate and send copies of both to Members.

  1. Appointment of Lead Members

The following appointments were agreed:

Neighbourhood Plan: Cllr Crowther

Environmental Matters : Cllr Holt

Housing: Cllr Mrs Elliott

Website/Facebook/S106: Cllr Turner

Social Matters: Cllr France

 

 

                                                                                    The meeting closed at 19.17

 

 

Chairman………………………………………………   date…………………..

 

Agenda for Tuesday 15th June

Heanton Punchardon Parish Council

Parish Council Meeting, Tuesday 15 June 2021 at 19.00

The Royal British Legion Hall, Wrafton

 

            Councillors: Mrs J Elliott, S Crowther, M France, D Holt, J Turner

            are summoned to attend.

       

             AGENDA             

            Co-option of five Councillors to the Parish Council by each signing their     Declaration of Acceptance of Office.

             Apologies.  Disclosable Interests.  Notification of Chairman’s Discretion.

  1.   Minutes of the Annual General Meeting 18 May 2021

                 Minutes of the Parish Council Meeting 18 May 2021

  1.   Police Report
  1.   Reports from County and District Councillors
  1.   Correspondence received to date
  1.   Finance Matters  a) Payment of Invoices  b) Statement of Accounts at 15 June 2021       
  2. Planning Matters, including applications received to date:                        

                  Report by Cllr Crowther on Yelland Quay application. 

                  Appeal Notification of application 71660, land at Chivenor Cross

  1. Velator Nature Reserve S106 Project; Cllr Holt
  1. Neighbourhood Plan, to include the fee proposal: Cllr Crowther 
  1. Community Field Wrafton, report; Cllr Turner
  1. Chairman’s Discretion           

 

                                                                                                M J Measures MInstAM,MMS
                                                                                                      Clerk to the Council
                                                                                                             9 June 2021

 

 

Minutes for May 4th Meeting

HEANTON PUNCHARDON PARISH COUNCIL

MINUTES of the Parish Council Meeting 4 May 2021

Virtual Meeting using Microsoft Teams

 

Present: Cllrs. Mrs J Elliott, S Crowther, D Holt, J Turner.

Apologies: Cllr M France. Cllr Mrs Chugg         Discloseable  Interests: None.   

 In Attendance: Cllr Mrs A Davis. M J Measures (Clerk to the Council).

Chairman’s Discretion: Meeting dates

  1.                    Minutes of the Parish Council Meeting 16 March 2021

        Information Bulletin April 2021

These were agreed as a true record to be signed at a later date. 

  1. Police Report:

Copies of the monthly Report has been sent to Members.

  1. Reports from County and District Councillors.

The Report from Cllr Mrs Chugg arrived after the meeting and is attached to the Minutes: includes, discussions on the Climate and Ecological Bill which the Council resolved to support; children being given the opportunity to go to a beach  by lobbying Government for more funding; working with the Biosphere at Park Farm; Devon Carers have received a prestigious award from the Health Service Journal.

Members thanked Cllr Caroline Chugg for all her help, support and contribution over a number of years and wished her well for the future.

Cllr Mrs A Davis reported that work on the new leisure centre is on target as is the Ilfracombe Watersports Centre; NDC are to borrow funds towards the High Street refurbishment; a new NDC Planning Manager has been appointed. 

  1. Correspondence.

Copies have been sent to all Councillors 

  1. Finance Matters.

The invoices agreed for payment are listed in the April Bulletin

The Clerk reported that the balance at 31 March was £3058.00 (this includes the £826 grant from DCC for Chivenor Notice board) and the balance at 4 May 2021 as

£6208.58 (includes half-year precept).

  1. The Annual Governance and Accountability Returns, Members agreed the The Certificate of Exemption and the Annual Governance Statement. 
  1. Planning Matters

None received

Cllr Crowther reported on the NDC Planning Committee Meeting where the development at Yelland Quay was discussed. The casting-vote by the NDC Chairman, was to defer the matter for a further six weeks to seek further community benefits from the applicants, particularly with regard to local housing needs. 

  1. Velator Nature Reserve S106 Project Brief.

A copy of the Project Brief prepared by Cllr Holt had been sent to all Councillors.

(a copy is attached to the Minutes). Cllr Holt presented the Brief which gives a possible total cost of approx. £12250.00. Following discussion and comment it was agreed that the Clerk, in consultation with Cllr Mrs Davis, will contact the Environment Agency and North Devon Council to establish the way forward.

It was agreed that the Parish logo should be included on any noticeboards or other material produced. 

  1. Neighbourhood Plan.

A proposed framework had been prepared by Cllr Crowther (copy attached to the Minutes) and sent to Members for comments and suggestions. Cllr Crowther said

he had met with Sue Prosper who is running the Braunton Neighbourhood Plan team and that their objectives and approach are very closely aligned with ours.

He will be meeting their Planning Consultant, Stuart Todd, with a view to co-operation. He will put together a briefing for the new Councillors, when appointed 

  1. Co-option of Councillors

The Clerk said he will send copies of the four applications to Members for  discussion at the meeting on 18 May. Applicants will be invited to attend the meeting on 15 June to be co-opted and to sign their Declarations of Acceptance of Office. The Clerk will notify the applicants immediately after the meeting on 18 May. It was noted that there were no applicants form the Chivenor area.

The Base Squadron Commander of RMB Chivenor should be invited to attend the June Parish Council Meeting as an ex-officio member.

  1. Chairman’s Discretion.

The Annual General Meeting will be held on 18 May 2021 at 19.00, followed immediatlely by the Council Meeting at The Royal British Legion Hall, Wrafton

 

 

                                                                                    The meeting closed at 20.05

 

Agenda for Tuesday 18th May 2021

HEANTON PUNCHARDON PARISH COUNCIL

                                    Annual General Meeting, Tuesday 18 May 2021 at 19.00

                                                The Royal British Legion Hall Wrafton

                                           

                             Councillors Mrs J Elliott, S Crowther, M France, D Holt, J Turner

                            are summoned to attend.

 

 

             AGENDA

  1. Election of Chairman for the year 2021/22
  1. Apologies for Absence
  1. Election of Vice-Chairman for the year 2021/22
  1. Chairman’s Report for 2020/21
  1. Clerk’s Report for 2020/21
  1. Elect Lead Member and Councillors for the S106 Steering Committee
  1. Elect Lead Member for Neighbourhood Plan
  1. Confirmation of Council Standing Orders
  1. Confirmation of Council Code of Conduct
  2.  

Heanton Punchardon Parish Council

 

Parish Council Meeting, Tuesday 18 May 2021

Immediately following the Annual General Meeting

               

            Councillors: Mrs J Elliott, S Crowther, M France, D Holt, J Turner

            are summoned to attend.

        

             AGENDA            

             Apologies.  Disclosable Interests.  Notification of Chairman’s Discretion.

 

  1.   Minutes of the Meeting 4 May 2021
  1.   Police Report
  1.   Reports from County and District Councillors
  1.   Correspondence received to date
  1.   Finance Matters
  2. a) Payment of Invoices
  3. b) Statement of Accounts at 18 May 2021
  4. c) Annual Governance and Accountability, Accounting Statement 2020/21                         d) Internal Auditor’s Report                
  1. Planning Matters, including applications received to date:                        

                  None Received                    

  1. Velator Nature Reserve S106 Project; Cllr Holt
  1. Neighbourhood Plan; Cllr Crowther              

 

  1. Co-option of Councillors procedure, report by the Clerk                
  1. Chairman’s Discretion

           

 

                                                                                                M J Measures MInstAM,MMS

                                                                                                      Clerk to the Council

                                                                                                             14 May 2021

 

 

 

                                                                                                   M J Measures

                                                                                                 Clerk to the Councillor

                                                                                                          14 May 2021